Monthly HR Compliance Checklist for MIDC Satara Factories

By Shree HR Services, Satara · 2026-10-05 · 7 min read

A practical month-by-month checklist for factories and contractors in Satara MIDC, Kodoli, Addi and nearby industrial areas: PF, ESIC, PT, MLWF, TDS, registers, licences and New Labour Code requirements.

Every month

Close attendance and prepare the wage sheet, including overtime at twice the ordinary rate.
Check that basic + DA is at least 50% of total wages for each employee.
Pay PF (ECR) and ESIC contributions by the 15th of the following month.
Deposit TDS on salaries by the 7th of the following month.
Pay Professional Tax by the last day of the month if you are a monthly PT payer.
Pay wages on time and issue wage slips.
Update registers of employees, wages, attendance, overtime and leave.

Every half-year

MLWF: deduct in June and December; pay by 15 July and 15 January.
ESIC: track contribution periods (April–September and October–March).
Contract labour: collect and verify PF/ESIC challans and wage records from every contractor.

Every year

PTEC payment by 30 June.
Annual PT return by 31 March (if annual payer).
Form 16 to employees by 15 June.
Bonus payment within eight months of the close of the accounting year.
Renewal of factory licence, contract labour licence and other licences as applicable.
Annual health check-ups for workers aged 40+ in notified establishments.

Whenever an employee joins or leaves

Issue an appointment letter on joining.
Register the employee on PF (UAN) and ESIC on the day of joining.
On exit, pay full and final dues within two working days and update PF and ESIC records.

Outsource the checklist to a local expert

Shree HR Services is located at Addi MIDC, Kodoli, Satara and manages statutory compliance for factories and contractors across Satara MIDC, Karad, Shirwal, Khandala, Lonand and Phaltan. Call +91 92097 09369 for a free compliance health check.