ESIC Registration in Satara – Complete ESI Guide
Applicability, contribution rates, benefits, contribution periods, e-Pehchan card, documents & penalties
Information by Shree HR Services – PF & ESIC Consultant, Satara. Last updated: October 2026.
What is ESI (Employees’ State Insurance)?
The Employees’ State Insurance Act, 1948 is a social security legislation administered by the Employees’ State Insurance Corporation (ESIC). It provides medical, cash, and other benefits to insured employees and their families. For businesses in Satara, ESI registration is mandatory once the employee threshold is met.
Shree HR Services provides complete ESIC consultancy — registration, monthly return filing, Pehchan Card generation, benefit claim assistance, and inspection support — for businesses across Satara MIDC, Karad, Phaltan, Wai, Koregaon and nearby areas.
ESIC Applicability in Maharashtra
In Maharashtra, ESIC is applicable to all factories, shops, establishments, and other organisations employing 10 or more employees in notified areas. Satara district is a notified area under ESIC.
- Factories and establishments with 10+ employees in notified areas of Maharashtra (including Satara)
- Wage ceiling: employees earning up to Rs 21,000 per month (Rs 25,000 for persons with benchmark disability)
- All employees below the wage ceiling must be registered as Insured Persons (IPs)
- Coverage applies to permanent, temporary, contract, and casual employees
- Once covered, an establishment remains covered even if employee count drops below 10
ESIC Contribution Rates
| Component | Rate | Remarks |
|---|---|---|
| Employee share | 0.75% of gross wages | Deducted from employee salary |
| Employer share | 3.25% of gross wages | Paid by employer |
| Total contribution | 4% of gross wages | Combined employer + employee |
| Wage ceiling | Rs 21,000/month | Rs 25,000/month for persons with disability |
Due Dates & Contribution Periods
ESIC contributions must be paid by the 15th of the following month. ESIC follows a six-month contribution period system.
| Contribution Period | Months Covered | Return Filing Due Date |
|---|---|---|
| Period 1 | April – September | By 15th of following month (monthly filing) |
| Period 2 | October – March | By 15th of following month (monthly filing) |
- Monthly contribution payment due by 15th of the following month
- Monthly return filing on the ESIC portal
- Contribution periods are April–September and October–March for benefit eligibility
ESIC Benefits for Employees
ESIC provides comprehensive social security benefits to insured employees and their dependants. These benefits are available from day one of coverage.
| Benefit Type | Description | Duration/Amount |
|---|---|---|
| Medical Benefit | Cashless medical treatment at ESIC hospitals, dispensaries, and empanelled hospitals | From day one of coverage, for employee and family |
| Sickness Benefit | Cash compensation during certified sickness | 70% of average daily wages, up to 91 days in 2 consecutive benefit periods |
| Extended Sickness Benefit | For long-duration diseases (TB, cancer, etc.) | Up to 2 years (309 days), 80% of wages |
| Maternity Benefit | Cash benefit for maternity leave | 100% of average daily wages, up to 26 weeks (up to 6 weeks for miscarriage) |
| Disablement Benefit | Compensation for employment injury | 90% of wages for temporary disablement; monthly pension for permanent disablement |
| Dependants’ Benefit | Compensation to dependants in case of employment-related death | Monthly pension to dependants + funeral expenses |
| Unemployment Allowance | Allowance for involuntary job loss (Rajiv Gandhi Shramik Kalyan Yojana) | 50% of average daily wages for up to 3 months (after 3–5 years insurable employment) |
e-Pehchan Card (Pehchan Card)
The e-Pehchan Card is the biometric identity card issued to every Insured Person (IP) and their family members. It is required to avail cashless medical treatment at ESIC facilities.
- Biometric recording at ESIC branch office or designated kiosk
- Family members (dependent on IP) also get Pehchan Cards
- Card contains IP number, photograph, and biometric data
- Required for availing medical, sickness, maternity, and other benefits at ESIC facilities
Documents Required for ESIC Registration
- Business PAN card
- Aadhaar card of employer/authorised signatory
- GST registration certificate (if applicable)
- Certificate of Incorporation / Partnership Deed
- Factory License or Shop and Establishment Registration
- Business address proof (electricity bill, rent agreement)
- Bank account details of the establishment
- Employee details with salary/wage information
- Cancelled cheque of the establishment
ESIC Registration Process
Step 1: Online Registration
Log in to the ESIC employer portal (https://www.esic.in/) and initiate new establishment registration. Enter establishment name, type, address, and date of commencement.
Step 2: Submit Establishment Details
Fill in ownership type, nature of business, number of employees, and bank details. Upload scanned copies of required documents.
Step 3: Receive ESIC Code Number
Upon submission, the system generates a 17-digit ESIC employer code number. This is used for all future filings and correspondence.
Step 4: Employee Registration (IP)
Register all eligible employees on the portal as Insured Persons (IPs). Enter employee name, Aadhaar, date of joining, family details, and wage information.
Step 5: Pehchan Card Generation
Employees visit the ESIC branch office or designated biometric kiosk for Pehchan Card issuance. Family members are also enrolled.
Step 6: Monthly Compliance
File monthly return and pay contributions by the 15th of the following month. Shree HR Services handles this entire monthly cycle for Satara businesses.
Penalties for Non-Compliance
- Late payment of contribution: interest and damages as assessed by ESIC
- Failure to register: fine and prosecution under Section 85 of the ESI Act
- Failure to deduct/deduct less: employer liable for the shortfall plus damages
- False declaration: imprisonment up to 6 months and/or fine
- Failure to maintain records: fine up to Rs 5,000 per offence
How Shree HR Services Helps with ESIC in Satara
- New ESIC registration and establishment code allotment
- Monthly ESI return filing and contribution payment before the 15th deadline
- Employee enrolment (IP registration) and Pehchan Card generation assistance
- ESIC benefit claim support — sickness, maternity, disablement, dependants’ benefit
- ESIC inspection and compliance audit support
- Rectification of errors and employee detail corrections on the ESIC portal
Frequently Asked Questions
Is ESIC registration mandatory in Satara?
Yes, in Satara (a notified area in Maharashtra), all factories, shops, and establishments employing 10 or more employees must register under the ESI Act.
What is the wage ceiling for ESIC coverage?
The wage ceiling is Rs 21,000 per month. For persons with benchmark disability, the ceiling is Rs 25,000 per month.
What are the ESIC contribution rates?
The employee contributes 0.75% and the employer contributes 3.25% of gross wages, totalling 4% per month.
When are ESIC contributions due?
ESIC contributions and returns must be filed by the 15th of the following month. For example, April contributions are due by 15 May.
What medical benefits do employees get under ESIC?
Employees and their family members get cashless medical treatment at ESIC hospitals, dispensaries, and empanelled hospitals from day one of coverage.
Can Shree HR Services handle our monthly ESIC compliance?
Yes, we provide complete monthly ESIC compliance — return filing, contribution payment, employee enrolment, and Pehchan Card assistance for businesses across Satara.
Related Guides
Need help? Contact Shree HR Services, Satara – call +91 92097 09369.
Rates and rules are as per current government notifications and may change.