Monthly HR Compliance Calendar for Maharashtra Employers
PF, ESIC, Professional Tax, MLWF, TDS & other statutory deadlines — month-by-month table
Information by Shree HR Services – PF & ESIC Consultant, Satara. Last updated: October 2026.
Why a Compliance Calendar Matters
Missing statutory compliance deadlines can result in penalties, interest, and legal action. For factories and businesses in Satara MIDC, Karad, Phaltan, Wai and nearby areas, staying on top of monthly, quarterly, and annual compliance deadlines is critical.
Shree HR Services maintains a comprehensive compliance calendar for all our clients, ensuring no deadline is ever missed. Below is a month-by-month compliance calendar for Maharashtra employers.
Monthly Recurring Compliance Deadlines
| Compliance | Due Date | Frequency | Authority/Portal |
|---|---|---|---|
| PF (EPF) Contribution & ECR Filing | 15th of following month | Monthly | EPFO Portal |
| ESIC Contribution & Return Filing | 15th of following month | Monthly | ESIC Portal |
| Professional Tax (PTRC) – if monthly | Last date of following month | Monthly (if PY liability ≥ Rs 1 lakh) | Mahagst Portal |
| TDS Deposit (Salary & Other) | 7th of following month | Monthly | TIN-NSDL / Income Tax Portal |
| TDS Return (Form 24Q/26Q) | Last day of quarter (Q1: 31 Jul, Q2: 31 Oct, Q3: 31 Jan, Q4: 31 May) | Quarterly | Income Tax Portal |
| Provident Fund Inspection (if applicable) | As notified | Periodic | EPFO |
Month-by-Month Compliance Calendar
January
- 7th: TDS deposit for December
- 15th: PF (ECR) filing & contribution for December
- 15th: ESIC contribution & return for December
- 15th: MLWF second half-year payment (based on 31 Dec employee count)
- 31st: TDS return Q3 (Form 24Q/26Q)
- 31st: PT monthly return for December (if monthly filer)
February
- 7th: TDS deposit for January
- 15th: PF (ECR) filing & contribution for January
- 15th: ESIC contribution & return for January
- 28th/29th: PT monthly return for January (if monthly filer)
March
- 7th: TDS deposit for February
- 15th: PF (ECR) filing & contribution for February
- 15th: ESIC contribution & return for February
- 31st: PT annual return (if annual filer) — for the financial year
- 31st: TDS return Q4 (Form 24Q/26Q)
April
- 7th: TDS deposit for March
- 15th: PF (ECR) filing & contribution for March
- 15th: ESIC contribution & return for March
- 30th: PT monthly return for March (if monthly filer)
- New ESIC contribution period (April–September) begins
May
- 7th: TDS deposit for April
- 15th: PF (ECR) filing & contribution for April
- 15th: ESIC contribution & return for April
- 31st: TDS return Q1 (Form 24Q/26Q)
- 31st: PT monthly return for April (if monthly filer)
June
- 7th: TDS deposit for May
- 15th: PF (ECR) filing & contribution for May
- 15th: ESIC contribution & return for May
- 30th: PTEC annual payment (Rs 2,500 for proprietors/directors/professionals)
- 30th: PT monthly return for May (if monthly filer)
July
- 7th: TDS deposit for June
- 15th: PF (ECR) filing & contribution for June
- 15th: ESIC contribution & return for June
- 15th: MLWF first half-year payment (based on 30 June employee count)
- 31st: PT monthly return for June (if monthly filer)
August – December
- 7th of each month: TDS deposit for previous month
- 15th of each month: PF (ECR) filing & ESIC contribution for previous month
- 31st of each month: PT monthly return (if monthly filer)
- 31 October: TDS return Q2
- 15 January: MLWF second half-year payment (recurring)
- 15 May: Issue Form 16 to employees (annual TDS certificate)
Annual Compliance Requirements
| Compliance | Due Date | Frequency |
|---|---|---|
| Form 16 (TDS Certificate to employees) | 15 June | Annual |
| PTEC Payment (Rs 2,500) | 30 June | Annual |
| PT Annual Return (if annual filer) | 31 March | Annual |
| Factory License Renewal | As per license expiry | Annual |
| Shop Act License Renewal | As per license expiry | Annual |
| Contract Labour License Renewal | As per license expiry | Annual |
| Gratuity Annual Return | As notified | Annual |
| Bonus Act Return (Form D) | Within 30 days of bonus payment | Annual |
| POSH Annual Report | As per Act requirements | Annual |
How Shree HR Services Manages Your Compliance Calendar
Shree HR Services provides complete compliance calendar management for businesses in Satara. We track every deadline, prepare all returns, and ensure timely filing and payment.
- Automated compliance calendar tailored to your business
- Monthly reminders and pre-deadline alerts
- ECR, ESIC, PT, and TDS return preparation and filing
- MLWF half-yearly payment management
- Annual Form 16, PTEC, and license renewal tracking
- Compliance audit and gap analysis
- Dedicated compliance manager for your business
Frequently Asked Questions
What is the most common compliance deadline missed by Satara businesses?
The most commonly missed deadline is the PF/ESIC contribution due date of the 15th of the following month. Late payment attracts 12% interest per annum under Section 7Q of the EPF Act.
When is PTEC payment due?
PTEC (Professional Tax Enrollment Certificate) annual payment of Rs 2,500 is due by 30 June each year for proprietors, directors, partners, and professionals.
How often is MLWF paid?
MLWF is paid twice a year — by 15 July (based on employee count as of 30 June) and by 15 January (based on employee count as of 31 December).
When must Form 16 be issued?
Form 16 (TDS certificate) must be issued to all employees by 15 June each year for the previous financial year.
Is PT return filed monthly or annually?
If your previous year’s PT liability was Rs 1 lakh or more, you file monthly returns (due by the last day of the following month). Otherwise, you file an annual return due by 31 March.
Related Guides
Need help? Contact Shree HR Services, Satara – call +91 92097 09369.
Rates and rules are as per current government notifications and may change.